Academic Probation

RBS will notify a student who fails to maintain the minimum GPA for his program at the end of each academic term. The minimum GPA per program are as follows:

• 2.0 GPA - Certificate in Reformed Baptist Studies (CRBS)

• 2.0 GPA - Diploma of Theological Studies (DTS)

• 2.0 GPA - Associate of Arts in Biblical Counseling (AABC)

• 2.0 GPA - Bachelor of Divinity (BDiv)

• 2.3 GPA - Master of Theological Studies (MTS)

• 2.7 GPA - Master of Arts (MABC, MABS, MATS)

• 2.7 GPA - Master of Divinity (MDiv)

RBS will place the student on academic probation should his GPA drop below the minimum requirement. The seminary will give the student two semesters to raise his average to the minimum, or to demonstrate to the satisfaction of the Academic Dean that significant progress is being made to raise the average to the minimum standard. If sufficient progress is not made, the student will be terminated from the program.

Students seeking to transfer credit earned from other institutions should request that those institutions send an official transcript to RBS. In some cases, the seminary dean may request additional information such as the syllabi for applicable courses and an academic catalog from the other institution(s) with descriptions of the coursework for which transfer credit is requested.

Normally, RBS may accept up to 50 per cent of the credits of the program being pursued from graduate level programs. No more than 25 per cent of credits from an undergraduate level program in the areas of biblical studies, church history, systematic theology, or practical theology may be transferred. In cases where courses taken for undergraduate credit duplicates coursework required, RBS may waive the required course. However, the student will not receive credit but will need to take an elective equivalent in credit to the course waived. For the Certificate of Reformed Baptist Studies (CRBS), credit-transfer for core courses is not allowed; credits may only be transferred for elective credits.

The two primary criteria for ascertaining the transferability of course credits include (1) correspondence of course content and (2) equivalency of course requirements and expectations. Contact us for more details.

New students have 5 weeks from the start of the semester to register for classes. Returning students must register during the self-registration period in their current semester. Adds and drops must be completed through the Student Area, since self-registration will not be available to students after self-registration closes. Adds and drops are allowed until the 6th week of the semester, which allows the student to drop a class without any impact on their transcript. After the add/drop deadline, a student may still drop a class, but will receive a “W” on their transcript (indicating “withdrawal”), as long as they withdrawal before the withdrawal deadline (see academic calendar). After the withdrawal deadline, a student must either apply for an extension (see below) or will receive a grade for whatever is completed at the end of the semester. The student should consult the Tuition & Fees section of the seminary website for drop/add fees and the refund policy.

A student may still wish to drop a class after the add/drop deadline (which is five weeks from semester start date), in which case a “W” will be indicated on the transcript, but only if the class is dropped before the mid-semester add/withdrawal deadline (which is ten weeks from the start of the semester). No class may be dropped after the withdrawal deadline. After the withdrawal date, a student will receive a grade for their course, whether finished or unfinished, unless they apply for and are granted an extension (see “Course Extensions” below). For specific dates of these deadlines in a given semester, see our academic calendar. The student should consult the Tuition & Fees section of the seminary website for the refund policy.

Students who fully complete one course in the first ten weeks of the semester may request to add an additional course before the mid-semester add/withdrawal deadline. Since self-registration will not be available, the student must request the add from the Student Area. No student will be able to add a new course if they have not fully completed another course in the first ten weeks of the semester. The student should only request to add a course at the mid-semester add date if they are certain they can complete the course within the same semester. Extensions may still be granted if a course is unfinished at the end of the semester, but only as a last resort (see below). We provide this mid-semester add policy as a courtesy to students who prefer to focus exclusively on one class at a time and are able to complete one course in ten weeks and wish to complete another course in the second half of the same semester.

Normally, students have one semester to complete all the assignments for a course. However, students may apply for one extension for each course they are unable to complete by the end of a semester.

Applying for an Extension

1. RBS does not grant extensions because a student procrastinated in his studies, planned poorly, or failed to prepare for an assignment. There needs to be a legitimate providential hindrance that warrants the extension. Examples include such unanticipated providences as a prolonged sickness, excessive demands at work, a death in the family, etc. Be prepared to explain what has hindered you from completing your assignment and why you believe you’re justified in requesting the extension.

2. Mentor approval: The student must ask his mentor to approve the reason or basis for his extension request.

3. Requests must be submitted on or before the last day of the semester (see Academic Calendar).

4. Extensions are only granted when one (or both) of the following assignments are incomplete: (1) the final exam, and/or (2) a final paper (note: a final project for a practicum course counts as a final paper for the purpose of approving extensions).

• In order to qualify for an extension, the student must have completed all lectures, all reading, all quizzes, all book reviews, and all exams (excepting the final exam; e.g.: In a course with a midterm and final, the midterm must be completed; in a course with 3 exams, all but the final exam must be completed).

5. Approval of a course extension obligates the student to pay both the extension fee (per course) and the semester enrollment fee for the next semester, even if only to complete the course for which an extension is being approved.

• Extension fees and the semester enrollment fee must both be paid within 15 days (invoiced in Populi) or the extension will be revoked.

Completing the Extension

1. For each course extension that is approved, the student will receive an “I” (Incomplete) until the course is completed, at which point the transcript will be updated.

2. Only one extension may be given for each course (the student will be required to retake the course if the extended assignment(s) are not completed before the extension expires). The student will have 7-weeks from the end of the semester to complete an extension.

To apply for a course assignment extension, please complete the request form in the Student Area.

Retakes

In a course in which a student has received a failing grade, permission may be granted by the professor to take a re-examination or resubmit an assignment of sufficient quality to raise the grade to an F/D. Such work must be completed within one month after notification of the failing grade. If the grade is raised to an F/D, the student receives credit for the course but receives a 0.0 GPA for the course.

Students are permitted to repeat a course in which a grade was earned. When a course with an earned grade of an “F” is repeated, both the failing and second grade figure into the cumulative grade-point average. If a student repeats a course that has been passed, both grades will be shown on the transcript, but only the first grade will factor into the student’s GPA.

Incompletes

Students who make an incomplete (I) are required to make up or complete their work by the mid-term point of the following semester. If the work is not completed by the required deadline, the “I” will be changed to “F.” A student who makes up his work within the required time will receive a grade determined by the instructor. Exceptions to this policy are at the discretion of the Academic Dean.

Plagiarism of any kind is unacceptable for teachers or students. Because plagiarism is an act of academic theft and dishonesty, any student found to be plagiarizing will receive at minimum an F for the assignment. In some cases, the student will be disallowed to continue with his studies. Teachers guilty of plagiarism will be dismissed. In these instances, the Academic Dean and the Seminary’s Overseers will determine the appropriate action.

Definition of Plagiarism

The WPA[1] defines plagiarism as instances “when a writer deliberately uses someone else’s language, ideas, or other original (not common-knowledge) material without acknowledging its source.”

Levels of Plagiarism

As the Internet continues to change the academic landscape, the issue of plagiarism has become increasingly complex. To identify and avoid various types of plagiarism, see the following list from Plagiarism.org.[2]

1. Clone: An act of submitting another’s work, word-for-word, as one’s own.

2. Ctrl-C: A written piece that contains significant portions of text from a single source without alterations.

3. Find-Replace: The act of changing key words and phrases but retaining the essential content of the source in a paper.

4. Remix: An act of paraphrasing from other sources and making the content fit together seamlessly.

5. Recycle: The act of borrowing generously from one’s own previous work without citation; to self-plagiarize.

6. Hybrid: The act of combining perfectly cited sources with copied passages—without citation—in one paper.

7. Mashup: A paper that represents a mix of copied material from several different sources without proper citation.

8. 404 Error: A written piece that includes citations to non-existent or inaccurate information about sources

9. Aggregator: The “Aggregator” includes proper citation, but the paper contains almost no original work.

10. Re-tweet: This paper includes proper citation, but relies too closely on the text’s original wording and/or structure.

[1] The Council of Writing Program Administrators is a national association of university faculty involved in the direction of writing programs: Defining and Avoiding Plagiarism: The WPA Statement on Best Practices

[2] What is Plagiarism?

Examples of Plagiarism

To help the student conceptualize the difference between the wrong and the right use of an author’s language and ideas, we cite below an excerpt from John Frame’s discussion of “Christ and Culture” (pp. 863-75) in his book The Doctrine of the Christian Life (Phillipsburg: Presbyterian & Reformed, 2008). Then we contrast a plagiarized paraphrase of the original with an appropriate use of the original.

The Original Source

So there is a biblical basis for thinking in terms of antithesis. Should we, then, adopt the model of “Christ against culture”? Well, for one thing, culture and world are not synonymous. As I argued in the previous chapter, culture is a mixture of good and bad. It includes the effects of sin as well as the effects of God’s grace. But world, used in that negative ethical sense, is entirely bad. The world is the kingdom of the Evil One, and Christians should not be conformed to it even a little bit. We should not have any love for it. Our only concern should be to rescue people out of it. The world is a great snare and delusion.

Culture is a broader term than world. World is the bad part of culture. It is the culture of unbelief, taken in its essence, without the effects of common grace and special grace. The early church, looking out on a world untouched by the gospel, often saw worldliness as something pervasive and inescapable. It was a systematic kind of unbelief that tried to bring everything under its sway. So Christians didn’t always make fine distinctions between the evils of the world and the mixed good and evil of culture.

A Plagiarized Paraphrase

It is important to note that culture and world are not synonymous. Culture more broadly includes the effects of sin as well as the effects of God’s grace. In contrast, the world, used in that negative ethical sense, is the kingdom of the Evil One. Thus Christians should not be conformed to it, nor have love for it. The world is a trap and delusion, without common grace or special grace. As early Christians faced a world as of yet untouched by the gospel, they were often unable to make fine distinctions between the evils of the world and the mixed nature of culture.

A Correct Paraphrase or Use of Original Source

As John Frame notes, it is important to draw a distinction between the terms culture and world. In an ethical sense, the Bible often refers to the world as Satan’s kingdom. It is in this sense that John warns, “do not love the world…. If anyone loves the world, the Father is not in him” (1 John 2:15). Culture, as “the human response, in obedience or disobedience, to the cultural mandate,” includes but is not limited to the world. Due to God’s common grace, fallen men still have the ability to express truth, create beautiful and useful things, and engage in philanthropy. Unfortunately, Christians have not always been successful in navigating the convoluted nature of culture. [3]

[3] See John Frame, The Doctrine of the Christian Life (Phillipsburg: P&R, 2008), 863-66.

Common Knowledge vs. Plagiarism

“Common knowledge” is widely held information that needs no documentation. Typically, when something can be found undocumented in five or more sources, it is viewed as common knowledge. “Field-specific common knowledge” includes terminology, facts, or details that are familiar within a discipline. For example, while widely used terminology does not need attribution (e.g. “common grace” or “means of grace”), coined terminology does. John Frame, the theologian cited above, has coined the phrase “triperspectivalism.”[4] In general, the deeper you move into your studies, the easier it will be to judge whether something is common knowledge or not.

In the end, it’s better to be safe than sorry. As Princeton University states the matter on its website,

The bottom line is that you may be unable to make informed decisions concerning what is and is not ‘common knowledge.’ That will be less true as you get to know a topic in depth, as you will for your senior thesis. But, especially in fields with which you’re less familiar, you must exercise caution. The belief that an idea or fact may be ‘common knowledge’ is no reason not to cite your source. It’s certainly not a defense against the charge of plagiarism, although many students offer that excuse during the disciplinary process. Keeping in mind that your professor is the primary audience for your work, you should ask your professor for guidance if you’re uncertain. If you don’t have that opportunity, fall back on the fundamental rule: when in doubt, cite. It’s too risky to make assumptions about what’s expected or permissible.[5]

[4] The term appears in Frame’s The Doctrine of the Knowledge of God (Phillipsburg, NJ: P&R, 1987), 250.

[5] Princeton University Academic Integrity (2016)

Reusing Your Own Work

The student may not submit the same paper for multiple courses. In some instances, it is appropriate to use a previously submitted paper as a starting point for expanding on the work that has already been invested. However, this must first be approved by the instructor for a given course. If approved, care must be taken to still reference / cite the original work as any other outside source. [6]

[6] Can I Re-use My Old Papers I've Already Written?

Policy for Dealing with Plagiarism

Normally, RBS will deal with instances of plagiarism as follows:

1. First offense: The student is spoken to by the professor and/or the dean and the incident is recorded and entered into the student’s permanent record.

2. Second offense: The student is suspended for one year. Re-admittance to study at RBS will require the approval of the president of the seminary in consultation with the seminary board.

3. Third offense: The student is expelled from the seminary and will not be permitted to graduate with a degree. Expulsion will proceed as determined by the president and approved by the board.

RBS will deal with each case individually and reserves the right to make exceptions to the steps above.  All second and third offenses—and serious first offenses—of plagiarism will be reported to the president and to the board. The president will exercise discretion in this area, and the student retains the right to appeal to the seminary board.

The Use of AI in Writing

Given the rapid growth and development of tools using artificial intelligence (AI), it is imperative that the student does not misuse this technology as to impede critical thinking or short-circuit true research and writing. While the use of AI does not technically fall within the realm of plagiarism, its misuse can be equivalent to dishonesty and deception, when work submitted as one’s own, is largely generated by AI software. Granted, AI may be used to aid research, however, it must be used ethically and transparently.

UCL provides several ways in which AI can be used to aid research: [7]

• Answering questions where answers are based on material which can be found on the internet.

• Drafting ideas and planning or structuring written materials.

• Reviewing and critically analyzing written materials to assess their validity.

• Helping to improve grammar and writing structure.

• Getting overview explanations.

However, AI tools (e.g. ChatGPT) cannot be relied upon for factual information. Since they are based on publicly available information, they perform best on subjects that have been widely addressed, and will tend to have a bias toward popular opinions. Thus, AI software must not be considered as anything more than a tool for broad research and evaluation purposes. Furthermore, individual faculty members and course instructors may provide more restrictive guidelines for the use of AI in their classes.

Under no circumstances may AI software be used to directly generate any part of the student’s paper or essay. This would be a clear violation of academic integrity. As with plagiarism, any student found to be submitting work generated by AI will receive at minimum an F for the assignment. In some cases, the student will be expelled from the seminary.

[7] Engaging with AI in your education and assessment

Student Conduct

All students of RBS are expected to conduct themselves at all times as mature Christians. The seminary reserves the right to turn down applicants or to dismiss students whose conduct fails to conform to the ethical norms and principles set forth in Holy Scripture. The seminary board shall be the final interpreters and ultimate adjudicators of what does or does not constitute mature Christian behavior that is consistent with Scripture.

A student planning to withdraw from the seminary should report this intention to the seminary by completing the Withdrawal from RBS form. The student is responsible for paying off any unpaid invoices before the withdrawal can be finalized. Should such a student desire to return to the seminary within one academic year of withdrawing, he will need to complete the Reinstate Student Status Application. If the student desires to re-enroll after one academic year has passed, he will normally need to reapply using the standard application process.